Main Office: Baidoa, South West State of Somalia

Organizational Capacity & Operational Principles

ORGANIZATIONAL CAPACITY

WHO WE ARE

ORGANIZATIONAL CAPACITY

Under the guidance of the Executive Director and in conformity with founding tenets of SWISDO that are to promote community led development, staffs are always a hands-on team engaging in planning, implementation, monitoring and documentation of projects working closely with local communities.

SWISDO’s approach of involving beneficiaries, donors and the local communities improves efficiency and trust hence facilitating implementation of its programs even in fragile societies. SWISDO has well developed operational manuals with policies and procedures clearly identified, for governance, management practices, finance, procurement, human resources, fundraising, service delivery, sustainability and external relations.

Internal control system is adapted within the operational structures of finance unit is in place. There is a monitoring and evaluation capacity, with an M&E officer overseeing the Monitoring and Evaluation tasks supported by staff responsible for data collection, analysis and reporting across the program areas.  

Compliance with local laws and regulations

SWISDO policies are subordinate to the laws of Somalia; thus it strives to align its policies to the laws of the land. As a member of NGO networks in SouthWest, SWISDO works within the confines of the law.

Annually, SWISDO has its registration certificates renewed with the Federal and SouthWest State administrations after complying with all laws as relates to the mandate of the organisation and the taxation requirements by the government. 

Thematic areas of focus

Some of the key sectors focused on by SWISDO include:

  • Humanitarian Assistance, Response and Preparedness;
  • Sustainable Livelihoods and Food Security;
  • Water, Sanitation and Hygiene;
  • Health and Nutrition;
POLICIES & PRACTICES
  • Financial Manual: SWISDO has developed a strong internal control system that ensures prudent and accountable use of finances.

    The Financial Policy and Procedures manual covers finance regulations and procedures to be used in accounting for SWISDO financial operations and serves as a supreme policy in SWISDO’s financial administration. 

  • Anti-corruption policy: SWISDO’s Anti-Corruption Policy describes its approach to corruption and how to implement efforts to combat it. With this Policy, SWISDO is creating awareness for, and promoting preventive measures, making it more difficult to commit errors, and easier to trace wrongdoing and to take appropriate action. This policy applies to all SWISDO’s staff and hired/paid consultants and in general to anybody carrying the representation of SWISDO. The policy is supplemented by action plans of a more practical nature aiming to build capacity to fight corruption. 

  • Child protection policy: SWISDO condemns all abuse against children thus committed to the safety and wellbeing of all children, particularly those associated with SWISDO’s programs. Therefore, SWISDO has a policy of zero tolerance of child abuse.

  • Fraud, Whistleblowing and Complaints Policy: SWISDO requires staff at all times to act honestly and with integrity and to safeguard the resources for which they are responsible. Fraud is an ever-present threat to these resources and hence must be a concern of all members of staff. The prevention and detection of fraud is the contractual responsibility of all employees in SWISDO, and the failure to report suspicions and concerns may result in disciplinary action being taken. SWISDO contracts/agreements with contractors and other partners shall include a commitment to report to the program administrator on suspicion of and evidence possessed of an illegal act, an attempted illegal act or a plan to commit an illegal act by anyone associated with the implementation of the agreement.

  • Risk assessment: SWISDO has designated different levels of risk and stages that call for preventive action. This is to ensure that no resources are lost by anticipating risks and being able to closely estimate the direction of risk. A risk assessment matrix is maintained and reported monthly. This assists in strengthening systems and mitigating risks. SWISDO also subscribes to different code of conducts prescribed by the clusters and also by the humanitarian community.  

MANAGEMENT SYSTEMS

SWISDO has developed systems and gained expertise in project planning, management, monitoring and evaluation using participative methods. SWISDO has contributed to knowledge in WASH, Health, livelihoods and economic development, through production of adaptable tools, capacity building manuals and approaches that contribute to poverty reduction, employability and improved productivity among primary producers in rural and urban settings.

SWISDO has also developed sound financial and budgeting systems, policies and practice to avoid mismanagement and corruption. Recommendations from due diligence and systems audit process by donors have been implemented to improve management capacity of SWISDO. SWISDO management staff have extensive experience in international networking and programme management. 

OPERATING PRINCIPLES
  • Shall function as a non-profit organization.
  • To create society free of violence, illiteracy, diseases and hunger
  • Promote the resilience and well-being of the Somalia community by promoting interventions that build on the local knowledge and address the social, political and economic needs of the people
  • Broaden the global partnership between communities, other international organization and donors around the globe to tap talent and skills that will promote the standard of live of the communities 
  • Shall promote goodwill between different stakeholders, assist and maintain cordial relationships with the government at all levels.
  • Shall act as a Non-political and Non-religious organization.
  • To provide training and capacity building for better resource management among community members
  • To act a liaison between the poor people in Somalia and donor countries and humanitarian organizations, where appropriate
  • To lead the communities in planning, implementing, monitoring and evaluating projects in the sectors of: WASH, Health and Livelihoods Development.

Financial Management and Compliancy

This is assured through quarterly financial reporting to the donor, budget follow-up and reports on projected expenditures against the Detailed Implementation Plan, annual consolidated audits by an External Auditor approved by SWISDO board and project specific audits initiated by donors.

Audit reports are presented to the board with action steps for improvement if needed. The Executive Director and the Finance Officer carry out bi-annual internal control visits to each project site to ensure compliancy with policy and donor regulations.

The portfolio diversity and scope has also ensured that staff capacity is enhanced by working with different donors. Training, skills transfer and mentoring are regularly done. The Finance team are experienced in financial analysis and budgeting while systems and procedures for technical and financial follow-up of programme implementation have been developed.